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| Global Data Synchronization (GDS) Solution |
GDS has been defined by the GCI as “The continuous harmonization of data attribute values between two or more different systems, with the end result being the data attribute values are the same in all of the systems.” The foundation of GDS is the Global Data Synchronization Network (GDSN), in which the GS1 Global Registry connects a network of interoperable and certified data pools around the world to enable data to be standardized and synchronized for trading partners on a timely basis
Why GDS?
Today, high and unnecessary costs are incurred due to various master data problems, such as
- Inaccurate product information
- Out of stocks
- Warehousing and transportation inefficiencies
- Returned shipments
- Invoice and purchase order errors
Moreover, globalization of trade has accelerated the need to streamline the flow of goods and better the supply chain management between trading partners. Through continuous and automated synchronization of master data, GDS will enable trading partners to trade globally, increase data accuracy and reduce costs throughout the supply chain.
Benefits of GDS:
For both retailers and suppliers, the direct benefits from core item data synchronization can be seen in the following:
- Reduced time to market as a result of more quickly receiving and disseminating new product information
- Improved information communication productivity due to automation on sales and administrative work
- Reduced occurrence of out-of-stocks through resolving PO errors, order accuracy and retailer receiving issues
- Reduced warehousing and distribution costs by improving efficiencies in product movement and handling operations
- Improved in-store shelf & scanning capabilities through minimizing manufacturer-generated shelf information and scan errors
- Reduced inventory through improving situations in over-and/or under-ordering
- Reduced financial reconciliation time and costs as a result of minimizing number of invoice and PO discrepancies between trading partners
- Reduced customer service management effort by improving the quality of customer orders
How does GDS work?
Trading partners who want to synchronize item and party data with each other will perform the following steps:
- Step 1: Suppliers prepare internal data and systems to match GS1 standards (GTIN, GLN, etc.)
- Step 2: Suppliers publish their data to an GS1 certified source data pool of their choice (in-house or third party).
- Step 3: The data pool sends basic information about each item (or party) to the GS1 Global Registry. The Global Registry holds this information and the location of each item's (or party's) data pool.
- Step 4: Customers, search the Global Registry via their chosen data pool (GS1 certified) for the item(s) or party they want to subscribe to. The Global Registry identifies the source data pool of the requested item(s) or party.
- Step 5: Using a synchronization engine built in the data pools, trading partners perform the data transfer directly. Thereafter, item (or party) information is automatically and continuously synchronized between their respective data pools.
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